Corporate Travel Planner: Why You Need One

Table of Contents

Business travels often take a lot of hassle for companies, from keeping track of flights and transportation to accommodation and dining. And thus, you need a professional who knows the ins and outs of everything involved in corporate travel management to bring the best solution to the table. For this purpose, Qoni Travel is here to solve your business travel’ dilemmas by presenting the most professional and punctual corporate travel planners to look out for all your concerns.

Wondering how a corporate travel planner will help your business or what responsibilities it has to carry out to manage your organisation’s travel most appropriately? Don’t worry; that’s all we’ll explore in the following blog.

What is a Travel Planner?

As we all know, all businesses often deal with travel for various official and unofficial reasons. That can be any international work conference, client meeting or seminar. Sometimes companies must send their employees to tradeshows or visit other branch locations. Whatever the reason for travel is, it can be an enormous undertaking for a business – especially if the company is huge or has many employees who travel frequently.

That’s where corporate travel planners jump in. A corporate travel planner is a person who specialises in organising and booking business travel. He will consider your company’s specific needs and find the best deals on flights, car rentals, hotels, etc. Corporate travel planners can also help arrange group transportation and activities and deal with any changes and problems that may occur during travel.

Overall, working with a corporate travel planner can save time and money. They can handle all the business travel details so you can focus on running your business. And by chance, if any problems may arise during travel, they will help to resolve them quickly so your employees can return to work safely.

Types of Plans Offered by Corporate Travel Planners

Two types of plans are provided by corporate travel planners; domestic and international. Let’s discuss each of them:

Domestic Plans

Domestic plans are best for companies who frequently travel within the same country. This plan includes trip routing, ticketing, and lodging within the same country. Travellers can use the same mode of transportation for the entire trip and will not have to worry about getting passports or visas. 

International Plans

International plans are best for companies whose employees frequently travel to multiple countries. This plan includes booking flights, handling passports and visas, finding ground transportation, and making hotel reservations in various countries. Travelers will have to use different modes of transportation to get between countries, but they will not have to worry about the logistics of planning a trip.

Reasons you should Hire Qoni Travel’s Corporate Travel Planners?

We are here to sort out your corporate travel issues with our professional corporate travel planners. There are multiple reasons why you need our corporate travel planner. Let’s discuss a few of those:

Cost savings

Our corporate travel planner will help negotiate better rates with hotels, airlines, and rental car companies, resulting in significant savings for you and your company.


They will also help to book the most efficient travel options for your organisation, such as the quickest flights or the hotels nearest the destination, saving the employees time and allowing them to focus on their work.

Increased productivity

Qoni’s corporate travel planner will help you to ensure that employees can attend important meetings and events, keeping the business running smoothly while leaving your corporate travel management to Qoni travel to take care of.

Improved employee satisfaction

Our professional and exceptional corporate travel planners will ensure that your employees travel comfortably and safely, reducing travel stress.

Risk management

Our corporate travel planners will help to ensure that employees are aware of potential risks and take the necessary precautions, such as booking travel insurance.

Better communication

They can provide employees with all the necessary information, such as travel itineraries, contact details, and emergency protocols, to minimise confusion and ensure a smooth travel experience.


Qoni’s corporate travel planners will ensure that all travel arrangements comply with the company’s policies, regulations, local laws, and customs.

Customized travel options

They will provide customised travel options to meet the employees’ specific needs, such as arranging for special dietary needs or providing access to business lounges.

Streamlined expense reporting

Our corporate travel planners will help to streamline the expense reporting process, making it easier for employees to submit their travel expenses and for the company to track and approve them.

Access to a broader range of travel options

Our Corporate travel planners often have various plans to get exclusive deals and discounts on flights and hotel booking, and try their best to provide employees with access to a more expansive range of travel options.

Tips Before Choosing a Corporate Travel Planner

When it comes to choosing a corporate travel manager, there are a few things that you need to keep in mind to help you choose the right one for your company:

What is your budget?

When selecting a corporate travel planner, this is an important question. Many options are available under various price ranges, so you must find one that fits your company’s budget.

What type of travel does your company typically do?

If your company primarily does domestic travel, you will want to find a corporate travel planner specialising in domestic travel. However, if your company does international travel frequently, you will want to find a corporate travel planner with global travel experience.

How many people will be travelling?

This is another important consideration when choosing a corporate travel planner. It will help you ensure that the planner you select can accommodate the number of travellers you have.

What are your specific needs? 

Once you have answered the above questions, you need to sit down and think about your company’s particular needs regarding travel planning. This will help you narrow your choices and select the best corporate travel planner for your company’s needs.

Do they have references? 

Before making your final decision, you must check the references of any travel planner you are considering. This is an excellent way to ensure they have a good reputation and can provide quality service. 

Looking for the one solution for all these concerns; don’t panic when Qoni travel is here. We have the solutions to your corporate travel issues. Give us a try and see the results.

How to Maximise Your Benefits from Corporate Travel Planning?

When planning a business trip, it’s essential to consider the corporate travel planning process carefully. Corporate travel planners work with a company’s travel department to create customized travel itineraries for groups of employees. These itineraries take into account the trip’s purpose and the individual preferences of each traveller. You can make your next business trip more enjoyable and productive by understanding how it works and how to maximise your benefits.

To get the most out of corporate travel planning, keep these tips in mind:

  • Provide your travel preferences to the company’s travel department, so they can be considered when developing the itinerary.
  • Communicate any special requests, such as dietary restrictions, to the corporate travel planner well in advance.
  • Be open to alternate routes or accommodations that the corporate travel planner may suggest. They often have access to insider deals and can help you save time and money.
  • Remember that corporate travel planning aims to make your trip as smooth and stress-free as possible, so don’t hesitate to ask for help.


Corporate travel planners are invaluable for companies looking to streamline operations and save money on business trips. Not only can they help manage the complexities of corporate travel, but they can also find better deals and discounts that result in significant financial savings. As you consider making your company’s travel operations more efficient, remember that hiring a dedicated corporate travel planner is one of the best decisions you can make. Because only experienced and professional trip planners can provide an additional layer of expertise to ensure your business trips are as worry-free and cost-effective as possible. Stay tuned with Qoni Travel for more information like this.

Get in touch with our sales

Suggested Articles